Tag Archives: meetings

10 Time Management Tips to Create Better Communication

Do a good job managing your time, and you'll have more time to prepare for meetings, calls and presentations. These 10 time management tips will help!

Simple idea today, that recently came up in a coaching session.

My colleagues and I talk all the time about great communication skills, and all the things that help create those skills. We believe that when we take the time to prepare for our meetings, presentations and calls, we will do a much better job creating success, and not wasting other people’s time. Sounds obvious, I know… but every day we see people struggle to actually make this happen.

One of the root causes we see all the time is lack of time. We all suffer from a lack of time, perhaps because we have lots of people demanding things from us. Or perhaps we are crappy at managing our own time. The cause of your lack of time might differ from mine, but the net result is the same. When we don’t have enough time, things don’t get done, and among other things, our communication preparation suffers.

So, in this coaching discussion the other day, we worked on better communication skills, without ever actually discussing communication. We worked on ways to create more time in the day and the week, so that there was more time available to, among other things, prepare for meetings and calls better.

Some of the strategies we discussed:

  1. Plan meetings to last less than an hour, so you have time between meetings to think and breathe.
  2. Schedule some desk time into each day so you can think and plan and breathe.
  3. On Sunday night review your upcoming week and think about the critical calendar items that will require some prep. Make sure you allow time for that prep.
  4. Last thing each day before you head home, look at the next day’s calendar and think about the items that you will need to be at your best for.
  5. Always have a purpose for the meetings and calls you organize, so that the meeting has a better chance of ending on time. Circulate agenda ahead of time.
  6. Only invite people who need to be there.
  7. Keep the conversation on topic. Facilitate respectfully but strongly.
  8. Follow-up with action items and important walk-away points immediately. This sets up the NEXT meeting.
  9. If you have some support around you, use that support wisely to help you leverage your time. Develop a close relationship with that support person so that they know how to help you.
  10. Avoid scheduling things at your “bad” time of day. For some that might be early morning. For others, late afternoon. Be self-aware enough so that you can try to have your most important meetings when you are at your best.

You get the idea. Simple and obvious? Perhaps. But again… most people struggle to create the time they need. When you do a good job managing your time, you will have more time to do a good job preparing for your meetings, calls and presentations. There is a direct cause and effect between good time management and good communication.

Have a great day!

At The Latimer Group, our individual Coaching services are highly customized and designed to help you achieve your specific goals. Typical engagements focus on developing skill sets in Leadership Communications, Public Speaking, and Executive-Level Business Presentations. To learn more, e-mail us at info@TheLatimerGroup.com
FacebooktwitterlinkedinmailFacebooktwitterlinkedinmail

End Annoying Conference Calls in 5 Easy Steps

We’ve all been to THIS conference call… too many times in fact. While Tripp and Tyler absolutely nail the inherent comedy in the ways we conduct conference calls, let’s take the conversation to the next level. How do we run better conference calls? Here are a few simple ideas: 1. Set context and get the… Continue Reading

You May Be Undermining Your OWN Meetings!

Quick, but powerful idea for you today. Let’s say you have a  meeting coming up and you will be making a presentation. Your boss and some other senior managers will be in the room… or maybe a key potential client who you have been trying to sell for a year… or maybe you will be meeting with your… Continue Reading

Why You Should Make Time to Prepare for Meetings

One of the most frequent questions or objections we hear in our workshops, usually delivered right about the time we are teaching our Latimer Group Model for Persuasion, is this… “I don’t have the time to do the things you are telling me to do. I know I need to, but I just don’t have… Continue Reading

Post from the Past: A Better Way to Open Your Meetings

(Note: This post was originally published in August of 2013. But it’s more important now than ever.) My family and I spent the weekend with some dear friends, and over the course of a weekend of laughter, swimming, ping pong and wine, the conversation turned (for a few minutes) to business. My good buddy, who… Continue Reading

Healthy Meetings for a Healthier Business

How often do you sit in meetings and think to yourself “wow… this is a colossal waste of time“? My guess is your answer is some version of “far too often.” The next time you are feeling that way, do some quick back-of-the-envelope calculations. Make an estimate of what you get paid by the hour.… Continue Reading

The Shortest Route to Shorter Meetings

Simply get to the point. I write about this topic a lot… and I keep writing about it, because every day we see people speak who take their sweet time getting to the point. We are all busy, we are all suffering from reduced attention spans, and we all hate sitting in meetings, presentations or… Continue Reading

All content © 2016-2017

The Latimer Group, LLC
350 Center Place
Suite 203
Wallingford, CT 06492
Phone: 203.265.4344
Email: info@thelatimergroup.com